At AFL, we help businesses maximize the value of their vehicle fleets by focusing on more than just cost-cutting. Unlike other providers that follow a “cheapest wins” approach, we tailor our fleet management solutions based on key factors such as whole life costs, future legislative changes, and flexible contract terms.
Our Approach Includes
Custom fleet management strategies that prioritise long-term savings.
Direct relationships with manufacturers to negotiate the best rates for your fleet.
Real-time tracking of fleet mileage, optimising contract schedules and ensuring consistent savings
Key Features for Smarter, More Efficient Fleet Operations
Reporting Suite
Our in-built reporting suite is designed to be incredibly user-friendly, offering a comprehensive overview of your fleet’s expenditures, including repairs, maintenance, and fines. It also helps streamline administrative tasks by providing essential reports, such as the detailed P11D report.
All reports can be quickly exported from the system as .csv files (spreadsheets), making it easy to share and analyse data outside the platform.
- Fleet damage & related costs
- Maintenance records & related costs
- Fines related to both vehicles and drivers
- Under & over contract mileage reports
- Annual mileage reports with fleet-wide predictions
- P11D reports for simplified compliance
Flag Warning System Alerts
Our flag warning system is designed to prompt users when attention is required for specific vehicles. It flags overdue or out-of-date data entries and alerts users about upcoming deadlines, such as MOT requirements, driving license expirations, and end of contract dates. This ensures that your fleet stays compliant and operates smoothly.
- Automated Alerts: Get automatic prompts for overdue or out-of-date vehicle data, ensuring timely actions on MOT, driver’s license renewals, and contract expirations.
- Proactive Compliance: Stay ahead of compliance deadlines with automatic reminders for upcoming vehicle and driver-related actions.
Mileage Management
Effectively managing mileage is essential for cost control and fleet efficiency. Fleet Management Made Simple Tool helps you track and manage fleet mileage, detect patterns, and minimize excessive costs.
- Fleet Mileage Overview: View your fleet’s mileage in real-time with monthly updates and odometer readings on the dashboard.
- Fleet Mileage Overview: View your fleet’s mileage in real-time with monthly updates and odometer readings on the dashboard.
- Predictive Reporting: Generate total fleet prediction reports that allow you to forecast future mileage needs and adjust your operations accordingly.
- Historic Data Analysis: Access historic mileage data and patterns through individual graph layouts, enabling better fleet planning.
Download DVLA MOT History: Easily download MOT history for any vehicle in your fleet, helping you stay compliant with vehicle safety regulations.
Potential Insurance Premium Savings
By demonstrating responsible fleet management, you may be able to negotiate lower insurance premiums. Our platform’s data management capabilities can help reduce your insurance costs by showcasing your commitment to safety and compliance.
- Risk Management: Show insurers how you’re actively managing risks and implementing solid reporting procedures.
- Corporate Manslaughter Protection: Demonstrate your commitment to safety and compliance, reducing the risk of corporate manslaughter charges by maintaining proper vehicle management and driver safety practices.
- Case Study: A London-based estate agency using our platform reduced their insurance premiums by 20% within their first year of use.
At AFL (Fleet Management) Ltd., data security is a top priority. Our platform is hosted on secure servers and adheres to the strictest standards to ensure your sensitive business data remains protected.
Registered Data Controller: We comply with the Data Protection Act 1998 and are registered with the Information Commissioner’s Office.
Secure Hosting: Your fleet data is stored on premium, secure servers, ensuring maximum protection at all times.
Optimise, Automate, and Save with AFL’s Fleet Management Solutions
Discover how our platform can save you time, reduce costs, and keep your fleet compliant. Call us at 01753 871 975 to speak with one of our fleet management experts today or request a callback.